What if two charges look the same?

When a receipt clearly belongs to one charge, Dash.fi matches it and moves on. When it doesn't, say two ad-network charges for similar amounts on the same day, you get a shortlist of the likely charges and pick the right one. It won't guess. Files that aren't receipts are turned away before they reach the queue.

Does auto-submit approve expenses too?

No. Auto-submit moves a finished expense into the approval queue, which is the step people forget. Approval is separate and your approvers still make the call. If an approver sends something back for changes, it won't resubmit itself.

What happens when an expense can't auto-submit?

It stays in draft and Dash.fi tells the person what's missing, whether that's a receipt, a field, or a policy check. Auto-submit only runs on settled charges, since authorizations still move with tips and partial captures. It's on by default and anyone can turn it off.

How does expense coding work?

Each transaction is matched to the right category and GL code using the merchant, the description, and your own chart of accounts. It picks up your patterns over time, so coding gets more accurate the more you use it.

Which accounting systems does it sync with?

QuickBooks Online, QuickBooks Desktop, NetSuite, Xero, and Sage Intacct sync directly, so approved expenses post straight to your ledger with no journal entries and no re-keying. If you're on something else, Dash.fi appears in your platform's bank feed settings, so the transactions still flow in.

How fast can we close the books?

Because expenses are captured, coded, and synced as they happen, there's no backlog waiting at month end. The work is already done by the time the period closes.

Can my accountant access it without seeing everything?

Yes. The accountant view gives your bookkeeper filtered data, exports, and reconciliation status, without full access or visibility into everything else.

Does it replace our current expense tool?

It can. Expense management is built into the Dash.fi card, so card spend, receipts, approvals, and accounting sync all live in one place. There's no separate subscription to keep alongside it.

Can people submit out-of-pocket expenses?

Yes. Non-card purchases can be submitted with a receipt photo and sent for reimbursement through the same approval flow, so everything stays in one record.

Expense Management

ERP integrations

5

Plus bank feeds anywhere else

Audit trail coverage

100%

Full history, every expense

Manual journal entries

0

None to write by hand

Platform fee

$0

Included with the Dash.fi card

Syncs with QuickBooks · NetSuite · Xero · Sage Intacct · any platform with bank feeds

What it does

Every step, handled for you.

From the moment a receipt is captured to the moment it posts in your ledger, Dash.fi takes care of the work in between.

Receipt capture

Snap a photo, forward the email, or drop in a batch. Dash.fi reads each one and matches it to the right charge.

Expense coding

Each transaction is matched to the right category from your own chart of accounts. No manual entry needed.

Approval routing

A finished expense submits itself, then goes to the right approver based on your rules. Approvers sign off in the app with full context.

Accounting sync

Approved expenses post straight to QuickBooks, NetSuite, Xero, or Sage Intacct. Everywhere else, Dash.fi shows up as a bank feed.

Accountant view

A dashboard built for your bookkeeper, with filtered data, exports, and reconciliation status. No full access required.

Full audit trail

Track every expense from submission to posting, with a record of who touched each item and when.

Live spend visibility

Finance sees every transaction as it happens, already coded and matched to budget. No surprises at month end.

Policy checks

Out-of-policy spend is flagged at submission, before it reaches an approver. Your team reviews exceptions, not every line.

See it in action

Every expense and its status, in one view.

The transactions view shows each card charge with its coding status, policy check, and charge status. Filter by draft, submitted, needs review, out of policy, or approved.

app.dash.fi/expenses/transactions

Expenses

6 of 248

AllDraftsSubmittedNeeds attentionOut of policyApproved

Search by merchant or user…

Filter

Merchant	Date	Category	User	Expense status	Amount
Amazon Web Services	Jun 2, 2026	Cloud computing	Dana Okafor	Approved	$1,284.00 USDCleared
Figma	Jun 3, 2026	Software & SaaS	Felix Nakamura	Submitted	$144.00 USDPending settlement
DADelta Air Lines	Jun 1, 2026	Airfare	Leena Varma	Needs coding	$612.40 USDCleared
DoorDash	Jun 4, 2026	Meals	Mateo Rivas	Needs review	$38.50 USDPending settlement
WeWeWork	May 28, 2026	Rent & facilities	Greta Lindholm	Synced	$2,400.00 USDCleared
Slack	Jun 3, 2026	Software & SaaS	Henry Kwan	Draft	$87.00 USDPending settlement

Product view shown for illustration.

Auto-submit

Finished expenses submit themselves.

Once an expense has its receipt, its coding, and everything your policy asks for, there's nothing left to wait for. Dash.fi sends it for approval on its own.

Settled charges only

Dash.fi waits until the charge settles and the amount is final.

Submitted, not approved

It moves expenses into the queue. Your approvers still make the call.

Yours to switch off

On by default, off whenever you'd rather submit by hand.

Receipt capture

Catch the receipt the second the card is charged.

Receipts go missing because people plan to deal with them later. Dash.fi sends a push the moment a card is charged. Snap the receipt and every field is read and coded for you.

A push on every card charge
Snap a photo, even offline
Every field read for you, no typing
Coded to the right category and account
Works on iOS and Android

9:41

Monday, Apr 28

12:34

d

dash.fi

now

Card charged — $54.99 at Adobe Inc.

Tap to attach receipt

Upload

Receipt inbox

30 receipts uploaded

0 matched

aws-invoice-0412.pdfAmazon Web Services$1,240.00

IMG_2291.HEICSweetgreen$38.40

marriott-folio.pdfMarriott Bonvoy$412.88

figma-receipt.pdfFigma$180.00

Pick the right charge

openai-apr-12.pdf

OpenAIApr 12 · Account 4471$2,900.00

OpenAIApr 12 · Account 8823$2,900.00

1 file skipped, not a receipt1 needs a pick

Receipt inbox

Drop in a month of receipts. Get a month of matches.

Not every receipt is a photo. Most land in an inbox as a PDF, and most people deal with them in one sitting. Upload a batch or forward them in, and Dash.fi matches each one to the charge it belongs to.

Upload a batch or forward them in
Matched to the right charge for you
Close calls come back as a shortlist
Anything that isn't a receipt is turned away
Receipts lock once the expense is submitted

Part of the card

Expense management comes built into the Dash.fi card.

Because the card and the books are one system, every charge is captured and coded on its own. Take up to 60 days to pay at 0% fee on the card, or pay sooner for more cash back.

01

Cash back by term

Up to 3% back on shipping and AI tokens (introductory) at Net 1 with the matching audit agent, and up to 1.5% on everything else, ad spend included. No points you can't use.

02

Audit agents built around the card

AI Shipping Audit, AI Spend Audit and Tariff Audit (beta) find what you overpaid on shipping, AI and duty. With the matching agent connected, shipping and AI earn up to 1% more back at every term.

Cash back rates are maximums and depend on payment term, merchant category, account and approval. Shipping rates vary by carrier. AI token rates are introductory. With the matching audit agent connected, shipping and AI earn up to 1% more at every term; for shipping, once your rates drop below your baseline. Net 60 has no fee. Audit agents are in beta. Terms apply.

FAQ

The questions finance teams ask first.

Someone snaps a photo of the receipt in the Dash.fi app. Dash.fi reads the merchant, amount, date, and line items, then fills in the draft. Nothing is typed by hand. The person just confirms it.

Get started

Simplify month-end close.

Dash.fi captures, codes, and syncs every expense, so your team spends less time on admin and your books stay up to date.

Apply now Book a demo

No personal guarantee required
Up to 60 days to pay at 0% fee
Cancel anytime

Receipts, coding and approvals, handled as you spend.

Every step, handled for you.

Receipt capture

Expense coding

Approval routing

Accounting sync

Accountant view

Full audit trail

Live spend visibility

Policy checks

Every expense and its status, in one view.

Finished expenses submit themselves.

Settled charges only

Submitted, not approved

Yours to switch off

Catch the receipt the second the card is charged.

Drop in a month of receipts. Get a month of matches.

Expense management comes built into the Dash.fi card.

Cash back by term

Audit agents built around the card

The questions finance teams ask first.

Simplify month-end close.